What Should My Customers Know About Backups?

Backups are essentially an SMB’s lifeline if they ever need to recover data. Whether they get hit by a natural disaster, fall victim to the most recent ransomware scam, or lose all their files through simple human error, the truth is customers rely on their business-critical data more than they think.

We’re sure you’re already talking to your customers about backup, but you need to keep the message fresh and interesting to get their attention. So, we compiled a list of the four things we believe are the most essential to teach your customers about backup.

1. The real cost of data loss is more expensive than they might think

Getting prospects to understand the value of an IT investment can be difficult, but the reality is the cost of data loss could put their business in jeopardy. They may believe that data loss will never happen to them, or maybe they’re simply too busy building their business to think about backing up their data and critical applications. No matter the circumstances, it’s important to deliver the facts on how much data loss can ultimately cost their business.

A study conducted by Everbridge found that the average cost of IT downtime was $8,662 per minute and that it takes about 27 minutes for an IT response team to act—costing small businesses much more than they bargained for. Reminding customers and prospects about the dangers of data loss can go a long way—and might help you win their business down the road.

In your newsletter, highlight an internal case study about a customer you saved from a data disaster, or share this case study about how cloud backup saved a yacht club from losing everything in a fire.

2. Backups can save them from paying ransom

Ransomware is big news these days, and your customers maybe have heard about some of the astronomical amounts companies are paying to regain access to their data. But there’s an easy way to recover from ransomware without paying the ransom.

In most cases the easiest and cheapest way to recover from ransomware is disconnecting from the network, removing the infection, and then restoring data from its most recent pre-infected backup. Seems simple, but the fact is 70 percent of business executives admitted to paying the ransom to get access to encrypted data, and 20 percent of those individuals admitted to paying more than $40,000.

Because most SMBs have limited wiggle room in their budgets, falling victim to a ransomware attack can be catastrophic. Some customers might think they’re safe because they are too small to be a target, but more than 70 percent of all ransomware attacks target SMBs. Thankfully, there is a low cost solution you can offer them—backups.

3. They’ll have peace of mind when you monitor their backups

It’s no secret that small business customers often have a low budget for IT, so many SMBs try to find ways to reduce costs wherever they can. This can be the reason some customers want to manage backups themselves, which can cause recovery issues down the road. Whether it’s a missed backup, a skipped software update, or a backup that wasn’t properly tested, customers can be left scrambling without their data if they try to manage backup themselves.

While you may not convince all of your customers to have their backups managed, you should warn them about what can go wrong if they try to take care of it themselves. Remind them that if you manage backup for them instead, they can have peace of mind knowing that their backups will be monitored consistently, potential problems will be identified and resolved quickly, and they’ll be able to restore their data easily if something does go wrong.

4. Backup is more than files and folders

If an application is critical to a customer’s business, it needs to be backed up. Often SMB customers believe they only need to backup the files on their desktop—but as an MSP you know there’s more to it than that. When you’re reviewing or creating a disaster recovery plan with your SMB customers, make sure they have all their bases covered and haven’t missed anything critical.

Ensure that they’re backing up their line of business (LOB) applications, mailboxes, client records, virtual machines, point of sale systems, financial and accounting applications, CRM software, electronic medical record systems, servers and devices, files and folders, and anything else that their business cannot run without.